Logging Mileage: Manual with External Log

Note: AutoReimbursement.com offers three different Mileage Logging methods. Please check your Plan Quick Reference Guide to identify which Mileage Logging method is required by your company.

If your company uses the manual with external log mileage logging option, you can enter your mileage directly into the AutoReimbursement.com RPM mileage log from any compatible browser (check out Logging In For the First Time for more information on compatible browsers).

1. From the left tab navigation, select Mileage Log.
2. In the Mileage Log header, select the Year and Month for which you are logging mileage.
3. On the first row (the 1st of the month), enter the Destination(s), Business Purpose(s), Starting Odometer (from the 1st of the month), Ending Odometer (from the end of the month), and Total Business Miles for the month. Personal Miles will be automatically calculated for you.
4. Click Save at the top.

Important: Because your company's policy allows for a log to be maintained outside the RPM system (usually a paper log or other tracking system), you do not need to enter data on any lines beyond the first line. However, because a mileage log is required by the IRS, your paper log would then need to be available for inspection by your company and the IRS when requested.

Updating Mileage

You can log and update your mileage as frequently as you would like up to the mileage log lockout date. We know things get hectic, so we will send you an email a few days prior to the lockout date as a reminder. You can also find your lockout date anytime on your Plan Quick Reference Guide.